Expense funding is intended for organizations providing direct services to New Yorkers. It is not meant to be seed money for new ventures, but public dollars reinvested in local organizations with a track record of doing work in the community and the city. Please note that expense funding works on a reimbursement basis. Your organization must spend the money first and then submit invoices for reimbursement.
Expense funding applications are due no later than Friday, March 29, 2013. In addition to reading carefully all instructions on the application, please see below for important tips, instructions and requirements.
- Deadline: The sooner you submit your application, the better. Please do not wait until the last minute. We will be reviewing applications as we receive them to ensure that they are complete and correct. Completing the application early on means we can give greater time and attention to your submission.
- Additional Forms by Mail: After completing your online submission, you must submit the following documents to the City Council’s Finance Division. Click the titles below to download these forms in PDF. You will also be provided links to download them after you complete your application:
- Certification Form: Notarized with original signature
- Conflict of Interest Form: One for each Council Member you are applying to. These forms must be signed, even if you have no conflicts to report.
- Optional, but encouraged – Written materials about your organization that provide information on the services you offer and show how you advertise these services to the community.
- If applicable – Charities Bureau Exemption Form: This is for organizations that are exempt from registering with the NYS Charities Bureau. Qualifying reasons for exemption are listed on the form. Please be sure to indicate which reason applies to your organization.
- Send All Paperwork to Scott Crowley: All required forms and paperwork are only to be mailed to Scott Crowley, New York City Council Finance Division, 250 Broadway, 15th Floor, New York, NY 10007. They should NOT be mailed to our office. We CANNOT accept these forms at the District Office.
- Print, But Do Not Send Paper Copy of Application: You must not send a paper copy of your application to the Finance Division or to our office; however, you should keep it for your records in case there is a problem with your application.
- Application Form Cannot Be Saved: You cannot save the online application form and come back to it, so please make sure you have all the information you need before initiating the application. This information includes:
- Federal Employer Identification # (FEIN)
- New York State Charities Bureau Registration Number
- Budget of Organization requesting funds
- Documentation concerning Independent Inquiries, Monitorships, Government Investigations, Inquiries or Audits (other than routine annual audit)
- Staffing information for the program you are requesting funds for
- Certificate of Incorporation (for those incorporated on or after July 1, 2010
- Be Specific in Your Application: Please provide information as to which locations within our district your organization is currently providing services. This is especially important for groups that are not based in our district. Providing the schools, senior centers, community centers, etc, that are currently served by your organization is strongly encouraged.
- Award Amounts: The minimum award is $3,500 for DYCD- and DFTA-funded organizations. For all other city agencies, it is $3,000. Our grants generally range from $3,500 to $10,000.
- Funding Programs in Schools: Organizations providing services in schools during the school day must apply through either DOE or DCA (if it is a cultural organization). DYCD no longer funds in-school time programs. If you erroneously select the wrong agency, you may be subject to a longer delay in receiving your funding.
- Decisions: We will not share decisions on funding until after the budget passes, which typically happens in the last week of June.
Additional Requirements for Organizations:
- In order to apply, your organizations must have 501(c)3 status, its own FEIN number, and be registered with the Charities Bureau.
- Groups receiving over $10,000 from the Council in a given Fiscal Year must pre-qualify through MOCS. Your organization may have pre-qualified in the past, but the pre-qualifications are for terms of three years, so many organizations will have to reapply this year. You also do not need to go through the pre-qualification process until you know for sure that you will receive over $10,000.
- “New” Organizations: For organizations that were incorporated within the last two years or who have not received funding for the two fiscal years, there is a supplemental application, which will become available at a later date. You will be notified if you need to complete this application. Organizations that fall into this category also cannot receive more than $7,500 from one Council Member or more than $15,000 total from the Council.
- Fiscal Conduits: Fiscal conduits must apply through the Mayor’s Office of Contract Services (MOCS) to be eligible. Organizations can become either Neighborhood (10 groups) or Citywide (25 groups) Conduits.
Address for Submission of Documents:
City Council Finance Division
250 Broadway, 15th Floor
New York, NY 10007
Again, your organization should only send required forms to this address, not copies of your application.